{"id":2718,"date":"2023-08-05T14:23:01","date_gmt":"2023-08-05T19:23:01","guid":{"rendered":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/?page_id=2718"},"modified":"2023-08-05T14:28:13","modified_gmt":"2023-08-05T19:28:13","slug":"june-19-2023-meeting-minutes","status":"publish","type":"page","link":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/june-19-2023-meeting-minutes\/","title":{"rendered":"June 19, 2023 \u2013 Meeting Minutes"},"content":{"rendered":"\t\t
\n\t\t\t\t\t\t
\n\t\t\t\t\t\t
\n\t\t\t\t\t
\n\t\t\t
\n\t\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n

Distance Riders of\u00a0 Manitoba<\/p>\n

Meeting Minutes June 19 2023<\/p>\n

Meeting started 6:44 pm<\/p>\n

Board attendance<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 President Christine Steendam<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Vice President Andy Dunlop<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Treasurer Wendy Nagtegaal<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Secretary Tricia Mason<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Member at Large Carrile Shellenberg<\/p>\n

Members present: Kelli H<\/p>\n

\u00a0<\/p>\n

Approval of Agenda Kelli\/Wendy<\/p>\n

Approval of Minutes from August 29, 2022 Wendy\/Kelli<\/p>\n

\u00a0<\/p>\n

Treasurers Report:<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Current bank balance $13000.00, reminder Wendy journal entry for travel fund<\/p>\n

Currently 28 members<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 BHP ride net profit $582.70 still to pay AERC fees<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Tack sale profit of $1200, table sales most profit (31 tables)<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 MHC coaching fees: discussion, we pay $3.00\/noncoach rider<\/p>\n

\u00a0<\/p>\n

MHC report Christine and Kelli sharing:<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 No meeting<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Discussion re ride and show entry contest<\/p>\n

\u00a0<\/p>\n

Fundraising Report:<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Tack sale to go forward for next year. Already have door prize (custom belt). Need better advertising, 1st hour \u201cshock your neighbor\u201d vender purchase only, possibly longer hours<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Discusson about bud,spud,silent auction and year end awards banquet, Andy to look into pricing<\/p>\n

\u00a0<\/p>\n

Year End Awards:<\/p>\n

    \n
  • No report<\/li>\n<\/ul>\n

    \u00a0<\/p>\n

    Promotional Items:<\/p>\n

    \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Kelli brought sample shirts, V-neck tshirt most popular, to look into preorder forms<\/p>\n

    \u00a0<\/p>\n

    Google account:<\/p>\n

      \n
    • Board members access sorted<\/li>\n<\/ul>\n

      Email list:<\/p>\n

        \n
      • Christine to work with Mark to increase use of email for notification as not everyone on facebook<\/li>\n<\/ul>\n

        Website:<\/p>\n

          \n
        • Plan to archive riders\/horses who have not competed in last 5 years as the list was becoming cumbersome<\/li>\n
        • Tricia and Christine to work on correcting 2022 rider\/horse mileage<\/li>\n<\/ul>\n

          Facebook:<\/p>\n

            \n
          • Christine will continue to post updates on Facebook<\/li>\n<\/ul>\n

            \u00a0<\/p>\n

            Bylaw review, Policy statements, and Rule Book:<\/p>\n

            \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 No report<\/p>\n

            \u00a0<\/p>\n

            New business:<\/p>\n

              \n
            • Discussion on rider\/horse mileage with two issues: if horse owner is a member but rider is not, does the horse accumulate mileage? (tabled to next meeting)<\/li>\n<\/ul>\n

              \u00a0<\/p>\n

              Meeting schedule no change<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Next meeting moved to August 1 2023<\/p>\n

              \u00a0<\/p>\n

              Ride Operations:<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Spruce woods, Christine RM, Carrie DM, volunteers good, DRM bringing cube so can have water on the trail, prizes<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Belair on Aug 19\/20, still waiting on permit, no RM, Darice will TM<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Souris, Sept 2, Darice RM, Myna TM\u00a0 problems with the permit, Tricia will see what she can do<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 BHP Oct 7, no RM, no TM<\/p>\n

              \u00a0<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Results from BHP need to go on the webpage<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Limiting riders seems to have encouraged registrations, we should continue the late fee of $10.00, at BHP were 5 late fees of 32 horse\/rider combinations, need to tell people if on the wait list will not have to pay until confirmed registration.<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Only 1 person showed for volunteer clinic, need another way to promote volunteering<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Suggestions of fewer, better rides that are the same each year (see below)<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ribbon inventory (Tricia)<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Equipment trailer, how is sign out sheet working, spare tire still needed<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Need a way on entry form if the rider does not have AERC number to still be able to enter horse AERC number, Carrie to look into<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Still working on Gpx trail maps for each location<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Discussion about RM expense account<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Previous $50\/day to feed volunteers<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Do we require prizes, use donated items as a draw<\/p>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Potential for a group that wants to start an annual ride to get up to $200.00 for start up and 60% of the profits thereafter above the RM, TM and food allowances. Consider for AGM<\/p>\n

              \u00a0<\/p>\n

              Meeting adjourned 9:20pm Carrie\/Andy<\/p>\n

              Next meeting Monday Tuesday August 1 at 630pm at Wendy\u2019s<\/p>\n<\/div>\n

              Updated August 5, 2023 by Fenwick McAllaster<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ngg_post_thumbnail":0,"footnotes":""},"class_list":["post-2718","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/pages\/2718","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/comments?post=2718"}],"version-history":[{"count":4,"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/pages\/2718\/revisions"}],"predecessor-version":[{"id":2722,"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/pages\/2718\/revisions\/2722"}],"wp:attachment":[{"href":"http:\/\/www.distanceridersofmanitoba.ca\/DRM\/wp-json\/wp\/v2\/media?parent=2718"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}