Distance Riders of Manitoba

Meeting Minutes June 11, 2024
Meeting started 6:50 pm

Board attendance
President Christine Steendam
Vice President Andy Dunlop
Treasurer Wendy Nagtegaal
Secretary Tricia Mason
Member at Large Suzanne Regnier-Fakes (regrets)
Members present: Carrie S., Kelli H.

Agenda approved Tricia/Wendy
Approval of Minutes April 4 Tricia /Wendy

Treasurers Report:
Bank balance May 31 2024 – $12,178.13 
Down slightly over year to date as we have already purchased
year-end prizes and hats/water bottles not all sold yet

There are 4 family, 22 individual and 1 junior memberships

MHC report Kelli
Kelli attended MHC annual meeting. Results of that meeting on MHC
webpage. DRM pays $225/yr membership to MHC.

Fundraising Report – Andy
Tack sale report: net profit of $715.52
Venue was excellent, need ways to decrease expenses
discussed, especially sponsors for heat and porta potties.
Decided next year need a committee as was too much for one
person to handle alone.

Decided next year to run a symposium of speakers on a variety
of topics, hoof boots were mentioned.

Year End Awards -Darice
Nothing new

Promotional Items – Kelli
Water bottles ($15) and hats ($20) purchased. $1221 spent, so far
$595 sold.
Discussion of getting order forms for tshirts and hoodies for order so
size and color can be preselected.

Google account:
Wendy needs to update for 2024. Wendy and Christine have access,
Kelli also access as club historian.

Email list:
Need to coordinate adding to member email list as memberships
filled out.

Website:
Tricia will email Marc re some errors and updating needed on
website. Christine and Kelli will work on updating rider/horse
mileages in a website friendly manor.

It was decided by the board to give Darice Whyte an honorarium of
$100/year for photos for the website as last update of photos was in
either 2017 or 2019.

Ride maps should be up (need members to test)

Facebook:
Christine (facebook) and Brianne (instagram) continue our social
media presence.

Bylaw review, Policy statements, and Rule Book:
Need to review policy with regards to ride meetings at events.

Need to review policy with regards to crewing in a designated crew
area as well as specific timer and pulse check area at events as these were
negated by COVID and need to be reinstated.

Proposal to increased food budget to $75 to be ratified at next AGM

New business:
Creation of a committee to select team members to represent DRM
Manitoba at the Canadian Western Regional Endurance Challange 2024
Christine and Wendy excused themselves from discussion as they are two
of 7 known members to qualify. Policy states the board selects the team
based on a set algorithm but as limited board members not in conflict, past
board members were asked. Committee is Tricia, Andy, Kelli, Carrie and
Darice.

Meeting schedule no change
Next meeting to be determined end July

Ride Operations:
Birds Hill Park May 11/12 2024, net profit $753 , discussion tabled to
next meeting due to time

Souris Bend August 3 2024 RM Dianne, Myna TM

Spruce Woods August 24 2024 RM Wendy N, cannot be present as
will be at championships, need qualified day manager and trail marker

Belair Oct 5/6 2024 RM Tricia, Darice TM

Ride Fees, AERC has increased some fees resulting in following changes

AERC day fee (nonmembers) increase to $14/day
AERC drug fee increase to $8.50

Trailer/Equipment:
Placement Ribbons, need to order more HVS and BC ribbons, lots of
placement ribbons available- Tricia

Material has been purchased for two new sandwich boards. Jimmy
will hopefully have welded prior to Souris Bend.

Meeting adjourned 9:20 pm Carrie/Tricia