April 17, 2023 – Meeting Minutes

Distance Riders of Manitoba

Meeting Minutes April 17 2023

Meeting started 6:52 pm

Board attendance

          President Christine Steendam

          Vice President Andy Dunlop

          Treasurer Wendy Nagtegaal

          Secretary Tricia Mason

          Member at Large Carrie Schellenberg

Members present: Kelli H., Brenda T. Iris O. and Amy K.

 

Approval of Agenda Kelli/Wendy

Approval of Minutes from August 29, 2022 Wendy/Kelli

 

Treasurers Report:

  • Discussion regarding low number of memberships, need to send out reminders.

 

MHC report Christine and Kelli sharing:

  • council of clubs now meeting every 2 months, either Kelli or Christine will attend, Christine will attend AGM April 20th
  • Kelli handed out samples of new DRM brochure

 

Fundraising Report:

Tack Sale: 8 spaces reserved so far, Wendy to do 50\50 license, request to go out for volunteers, Andy given $100 budget for door prize, Blackbird horse rescue to be rebated table fees,  Andy/Wendy to organized bake sale and consignment tables, bbq lunch to be available.

  • Tricia to get DRM clothing from the trailer and bring to Kelli for the tack sale.

Year End Awards:

  • No report

 

Promotional Items:

  • Kelli to look into ordering new DRM clothing/accessories but with view of product making money for club (previously sold at cost) plan to use regular supplier

 

Google account:

  • Board members need access (new board not yet able)

Email list:

  • Christine to work with Mark to increase use of email for notification as not everyone on facebook

Website:

  • Plan to archive riders/horses who have not competed in last 5 years as the list was becoming cumbersome
  • Tricia and Christine to work on correcting 2022 rider/horse mileage

Facebook:

  • Christine will continue to post updates on Facebook

 

Bylaw review, Policy statements, and Rule Book:

  • Christine to review them
  • Change to allow virtual attendance, vote at next AGM
  • Review of the agenda content for AGM tabled to next meeting

 

New business:

  • Discussion on rider/horse mileage with two issues: if horse owner is a member but rider is not, does the horse accumulate mileage? (tabled to next meeting)

 

Meeting schedule no change

 

Ride Operations:

  • Need to have a flexible ride registration cut-off depending on location of ride in order to get ride cards to the ride manager
  • Discussion on late registration fees.
  • Andy motion that ride registration after midnight Sunday the weekend before the ride incur a $20.00 late fee, Kelli second – passed
  • The possibility for walk up registrations tabled for the October ride.
  • Tricia and Darice to inventory trailer in spring tabled.
  • Spare tire still needed for trailer.
  • Offering a volunteer clinic at the Birds Hill Park ride, Carrie and Kelli to organize
  • Ride mentors and riding buddy organization tabled to next meeting
  • Ride managers still needed for some rides

 

Meeting adjourned 9:04pm Tricia/Andy

Next meeting Monday Monday June 12th at 630pm at Wendy’s

Update June 5, 2023