DRM Annual General Meeting, November 4, 2023
DRM AGM Agenda
November 4, 2023 at 1pm
Location: Wendy Nagtegaal’s House
Call to order: 13:26
Attendance : Christine S., Wendy N., Henry N, Linda G., Iris O., Tricia M., Kelli H., Mark H.,
Andy D., Terry M., Carrie S., Ashley F., and D.
1. Approval of Agenda, no additions to agenda. Approval Iris/Terry
2. Approval of Minutes from 2022 AGM Kelli/Mark
3. President’s Report
Well, that’s a wrap on another season. And what a season it was. It wasn’t without its
challenges, but overall things went well. We put on five successful rides that were well-attended, bringing in riders from all over Manitoba and Saskatchewan. We had riders from different disciplines try out distance riding, and probably more diversity in the breeds competing than I’ve ever seen before. We brought in new riders and had riders move up distances. More members reached for their first 50 and successfully completed, and I’ve heard chatter of more first-50 goals for next season. It’s exciting to see the growth of the sport from both within and without.
I want to take a moment to thank the board–including our past presidents who have been
invaluable mentors and advisors. Each and every one of you has been a pleasure to serve with this past year. Each of you brings a strength to the board and to this club, and your passion for the sport is clear in the time and effort you’ve given to the club. Time and again, members of the board stepped up to make this season a success. So thank you. I, for one, couldn’t have done it without you.
Of course, the season wasn’t without its challenges. Finding ride managers was probably our biggest challenge. We had the same ride manager and day manager take on three of our five rides. This is a lot on two people. And the other volunteer roles are often the same. We have incredible volunteers, but I can’t help but think there must be a better way. A way to share the workload across more people. How do we bring in both new riders and new volunteers? I think this is the biggest problem the club will need to solve in order to continue to grow and thrive.
I think we’ve got an amazing group of people in our club. From riders to volunteers to vets and support people. One thing I’ve heard in talking with new and casual riders in our sport is that we’re very warm, welcoming and down to earth. When I first started riding with DRM in 2019, that is exactly how I felt as well.
I’ve been able to see the club from many different viewpoints now: as a rider, volunteer, board member, and now president. The support of everyone for everyone is palpable. When a rider was injured and a horse missing, the club pulled together to ensure both horse and rider were cared for and got home safely. When a horse is pulled, the disappointment is shared by more than just the rider. When a goal is reached, the win is celebrated by everyone. It is truly an honour to be a part of this club.
Here’s to a fantastic season, and making next year even better.
4. Treasurer’s Report
a. 2023 had 33 individual and 3 family memberships
b. 2024 Membership Fees no change
c. Full financial report provided at the meeting, summary as follows
Total revenue $8710.25, total expenses $8338.83
Current liabilities and equity $14 266.56
Event summaries:(approx) tack sale $1230, Belair $344, BHP May $73
and Oct $216, Souris Bend ($ – 422), Spruce Woods $182
Some overpayments of registrations are being carried over to 2024
5. MHC Rep Report
a. No report as no MHC meeting since last DRM meeting
b. MHC representative for 2024 Christine and Kelli to share
6. Mileage and Points Report
a. Person to keep track of mileage for 2024 Carrie Shellenberg
7. Equipment Report – Tricia Mason to continue for 2024
a. No report
b. Request MTRC also appoint an equipment representative
8. Policy Committee Report
a. DRM Rule Book – need a clarification for the rider option to be allowed only after
passing a vet check , clear to continue. Motion Carrie/Terri
b. DRM Policy Statements – Motion: to accept the policy statements with no
changes Carrie/Kelli
c. Bylaw no changes as need 45 days notice to make a change
9. Elections Henry Nagtegaal to chair
a. Christine Syeendam, Wendy Nagtegaal, and Carrie Shellenberg terms up for
re-election, Andy D. and Tricia M to continue for 2nd year
b. Scruteneers Carrie and Kelli
c. Election of Board members Nominations
i. Christine by Carrie/Tricia will stand
ii. Wendy by Andy/Iris will stand
iii. Suzanne by Andy/Christine will stand (by phone link)
iv. Iris by Christine/Linda declined
v. Linda by Iris/Christine declined
Close nominiations, board acclaimed
d. Election of Officers:
President : Christine by Tricia/Terri acclaimed
Vice President Andy by Tricia/Christine acclaimed
e. Appointments of
Secretary Tricia
Treasurer Wendy
Member at Large Suzanne
10. Club Operations
a. Fundraising – Andy to arrange tack sale again
b. Year End Awards – Darice
c. DRM Apparel – Kelli to continue
d. Communications -need to ask members preferred method of communication
Website, Mark to continue, need meeting to update and clean up webpage
Facebook, Christine, club also asking people to post more
Email List, split into members only and all available, Christine to maintain
Google Account, no report
MTRC Rep, MTRC Messenger Group adjourned to next meeting
e. Meeting Schedule – every two months, starting in February
i. Tuesday January 22 2024
ii. April tba
iii. June tba
iv. August tba
v. October – tba
vi. AGM November 2 2024 – 1pm
11. Ride Operations
a. 2024 Ride Fees discussion carried over as AERC is increasing fees.
Motion to increase day fees to $10.00 for nonmembers by board/ Iris seconded,
passed
b. Ride Registrar- Carrie Shellenberg to continue
c. 2024 Ride Schedule Tentative:
BHP May 11/12 need RM by Jan meeting to go ahead,
Souris Bend August 3
Spruce Woods August 24
Belair October 5/6
d. Trail maps – attempt to put link on website Mark and D to work on
Motion to Adjourn meeting Terri/Carrie
Adjourned 14:40