February 6, 2023 – Meeting Minutes – Distance Riders Manitoba

Distance Riders of Manitoba Meeting Minutes

February 6 2023 Meeting started 6:40 pm

Board attendance

President Christine Steendam
Vice President Andy Dunlop Treasurer Wendy Nagtegaal Secretary Tricia Mason
Regrets sent by Carrile Shellenberg

Members present: Kelli H., Janine T., and Amy K.

Approval of Agenda Kelli/Wendy
Approval of Minutes from August 29, 2022 Wendy/Kelli

Presidents Report:

– MHT tabled to later in meeting
– Kelli advised that the president only needs to make a report for

annual general meeting

Treasurers Report:

MHC report:

– council of clubs now meeting every 2 months, either Kelli or Christine

will attend
– Heritage classic tabled to next meeting
– Decided not enough time to arrange someone/demo for the Royal

Manitoba Winter Fair
– Need to update brochure, Kelli offered as is on google drive

Fundraising Report:

– Andy arranged tack sale May 6th at Superior Indoor Arena to include: space rental (bring own table), DRM consignment table, bake sale, BBQ lunch, 50/50 draw, toonie admission and possible silent auction
– Kelli to look into DRM clothing in storage (some vintage) and arrange sale of such.
– Kelli to look into ordering new DRM clothing/accessories but with view of product making money for club (previously sold at cost)

Year End Awards:

– Volunteer award tabled to next meeting
– Noted that rider/horse mileage and year end awards for 2022 not on

the webpage. Wendy to look into
– Discussion of Completion ribbons for intros, so they feel are getting

something from finishing. Tricia will look into what we need when finished inventory of trailer with Darice

Google account:

– Board members need access (new board not yet able)

Email list:

– Wendy to maintain need to coordinate with membership
– Tricia to advise Mark to suspend EMail blasts on facebook til glitch

can be worked out and instead send DRM an email with the info and

link. Website:

– Mark will continue to maintain website
– Tricia to advise Mark of adjustment of ride fees which had been

missed last season
– Mentor section to be archived and members approached to see who

would like to be mentors.
– Plan to archive riders/horses who have not competed in last 5 years

as the list was becoming cumbersome Facebook:

– Christine will continue to post updates on Facebook
– Need a post regarding renewal of memberships. Many who usually

renew at AGM did not.

– Facebook posts of ride events and tack sale asap

Bylaw review, Policy statements, and Rule Book:

– Manitoba Horse Trials joint agreement. Was agreed to go ahead with

the joint agreement with MHT as presented with the acknowledgement that AERC and EC day fees would apply to competitors.
– Discussion on rider/horse mileage with two issues: if horse owner is a member but rider is not, does the horse accumulate mileage? (tabled to next meeting) And can rider/horse get mileage for marking/demarking as per MTRC.
– Motion: Marking and Demarking mileage will count for DRM mileage provided rider is a member Wendy/Andy passed unanimous

Meeting schedule no change

Ride Operations:

– Darice to get BHP permits. Kari/Kelli coordinate with Folk Fest. Kelli

will continue to contact vets.
– Andy agreed to RM first ride, Kelli day manage one day. Ride

managers still needed for remainder of rides
– Carrie/Kara to be advised about new ride fees for registration forms
– Carrie to check into possible changes in AERC fees
– Carrie to continue sanctioning with AERC
– Placement ribbons tabled til trailer inventory complete
– Tricia and Darice to inventory trailer in spring tabled.
– Spare tire still needed for trailer.

Meeting adjourned 8:30 pm Amy/Janine
Next meeting Monday April 17 2023 at 630pm at Wendy’s

Updated February 20, 2023